Exhibition Planning and Management
Full planning, coordination and on-site management of trade exhibitions and industry shows.
Overview
We take an exhibition from the first idea to the closing day. That covers objectives, audience, budget, timelines, suppliers, operations and on-site management, so organisers, sponsors and exhibitors can concentrate on their business.
Organisers, chambers of commerce, ministries and associations planning a new or repeat exhibition.
- Available on its own or as part of full management
- One point of contact, written plans, honest reporting
- Scaled to the size of your event
What the service covers
- Event concept, positioning and objectives
- Master project plan, budget and delivery timeline
- Supplier selection and contract management
- Coordination with the venue, authorities and service providers
- On-site operations, crew management and daily run-of-show
- Risk assessment and contingency planning
How we work
- A project team with one point of contact
- Planning stages with written milestones
- Regular status reports to organisers and stakeholders
- Trained staff running the floor and back-of-house
Stage by stage
Every engagement follows a written sequence, so organisers know what happens next and who is responsible for it.
- 01
Brief and objectives
We agree the purpose of the event, the audience it must reach and how success will be measured.
- 02
Plan and budget
We write and agree the master plan, budget, supplier list and delivery timeline.
- 03
Build and coordinate
We coordinate suppliers, the venue, authorities and internal teams against the agreed schedule.
- 04
Deliver on site
Our team runs the daily schedule, crew rotations and problem escalation throughout the event.
- 05
Close and review
Move-out, cost reconciliation and a review session covering results and what to change next time.
What organisers get
Delivery against the agreed scope, budget and timeline
One accountable partner across every part of the event
Less coordination work for your internal team
Services that work well together
Venue and Event Logistics
Venue selection, technical setup, transport and on-site logistics for events of any size.
Booth Planning and Floor Management
Floor plan design, booth allocation and active management of the hall during show days.
Post-Event Reporting
Clear reporting after the event on results, lessons and value delivered to each stakeholder.